Version 1.0 - Last Updated: 24 Feb 2021

Residency and evidence factsheet

2020/21 evidence


The table below shows what evidence we need to clarify that the learner has the declared residency status and is eligible for support.

Status

Evidence needed

UK national

UK national

  1. Evidence of identity (one of the following):
    • passport details form with valid UK passport details
    • original birth certificate with accompanying ADIF (applicant declaration of identity form)
  2. 3 years of residency details (if the learner has been residing outside the UK in the 3 years before the learning aim start date).

RoW national

Spouse of a UK national

  1. Evidence of identity (one of the following):
    • original in-date passport
    • original biometric residence permit
    • original travel document
  2. Evidence of relationship:
    • Marriage certificate
  3. Evidence of spouse/civil partner’s identity:
    • original UK passport
  4. 3 years of residency details.

EU national

  1. Evidence of identity (one of the following):
    • original in date passport
    • original in date national identity card
    • original Irish birth certificate
  2. 3 years of residency details and accompanying evidence.

Family member of an EEA national

  1. Evidence of identity (one of the following):
    • original in date passport
    • original in date national identity card
    • original Irish birth certificate
  2. Evidence of family members’ EEA nationality (one of the following):
    • original in date passport
    • original in date national identity card
    • original Irish birth certificate
    • original UK passport
  3. Evidence of relationship:
    • for example, a birth or marriage certificate
  4. 3 years of residency details.

Child of a Swiss national

  1. Evidence of identity (one of the following):
    • original in date passport
    • original in date national identity card
  2. Evidence of parent’s Swiss nationality (one of the following):
    • original in date passport
    • original in date national identity card
  3. Evidence of relationship:
    • for example, a birth or adoption certificate
  4. Evidence of Swiss national parent’s address (one of the following):
    • bank statement
    • tenancy agreement or mortgage statement
    • recent utility bill
    • local authority correspondence
    • government department correspondence
  5. a letter signed by the Swiss national parent to confirm they are or were living in the UK of the start day of the course
  6. 3 years of residency details.

Child of a Turkish worker

  1. Evidence of identity (one of the following):
    • original in date passport
    • original in date national identity card
  2. Evidence of parent’s Turkish nationality (one of the following):
    • original in date passport
    • original in date national identity card
  3. Evidence of parent’s current employment in the UK:
    • for example, a contract of employment
  4. 3 years of residency details.

EEA migrant worker

If the learner is the migrant worker

  1. Evidence of identity (one of the following):
    • original in date passport with VISA
    • original in date national identity card
    • original biometric residence permit
  2. Evidence of current employment in the UK:
    • financial evidence to confirm the learner is working, has worked or is looking for work, for example a P60 or a letter from their employer
  3. 3 years of residency details.

If the family member is the migrant worker

  1. Evidence of identity (one of the following):
    • original in date passport with visa
    • original biometric residence permit
  2. Evidence of parent’s identity status (one of the following):
    • original in date passport
    • original in date national identity card
    • original immigration status document
  3. Evidence of parent’s current employment in the UK:
    • financial evidence to confirm they are working, have worked or are looking for work, for example a P60 or a letter from their employer
  4. Evidence of relationship:
    • for example, a birth or marriage certificate
  5. 3 years of residency details.

Indefinite leave to remain

If the learner has indefinite leave to remain

  1. Evidence of identity (one of the following):
    • original in date blue travel document
    • original biometric residence permit
    • original in date passport
    • original in date national identity card (if originally an EEA national)
  2. Evidence of residency status (one of the following):
    • original in date blue travel document
    • original biometric residency permit
    • original immigration status document
    • original in date passport with visa
  3. A Home Office or solicitor’s letter confirming the date the status was granted.
  4. 3 years of residency details.

Refugee status

If the learner has refugee status

  1. Evidence of identity (one of the following):
    • original in date blue travel document
    • original biometric residence permit
  2. Evidence of residency status (one of the following):
    • original in date blue travel document
    • original biometric residency permit
    • original immigration status document
  3. A letter confirming the date the refugee status was granted.

If the family member has refugee status

  1. Evidence of identity (one of the following):
    • original in date blue travel document
    • original biometric residence permit
  2. Evidence of the family member’s residency status (one of the following):
    • original in date blue travel document
    • original biometric residency permit
    • original immigration status document
    • original Home Office letter
  3. Evidence of the learner’s relationship:
    • for example, a birth or marriage certificate
  4. A Home Office or solicitor’s letter confirming the date the status was granted.

Limited leave to remain – humanitarian protection (HP)

If the learner has limited leave to remain (HP)

  1. Evidence of identity (one of the following):
    • original in black travel document
    • original biometric residence permit
    • original in date passport
  2. Evidence of residency status (one of the following):
    • original in date black travel document
    • original biometric residence permit
    • original immigration status document
    • original Home Office letter confirming the reason humanitarian protection was granted (if no visa in passport)
  3. A letter confirming the date leave to remain was granted.
  4. 3 years of residency details.

If the family member has limited leave to remain (HP)

  1. Evidence of identity (one of the following):
    • original in black travel document
    • original biometric residence permit
    • original Home Office letter, confirming the reason humanitarian protection was granted
  2. Evidence of family member’s residency status (one of the following):
    • original in date black travel document
    • original biometric residence permit
    • original immigration status document
    • original Home Office letter confirming Indefinite Leave to Remain was granted (if no VISA in passport)
    • parent’s original blue travel document
  3. Evidence of relationship:
    • for example, a birth or marriage certificate
  4. A letter confirming the date leave to remain was granted, unless already provided.
  5. 3 years of residency details.

Right of permanent residence

  1. Evidence of identity (one of the following):
    • original in date passport
    • original biometric residence permit
  2. Evidence of residency status (one of the following):
    • original in date passport with VISA
    • original biometric residence permit
    • original immigration status document
    • original Home Office letter confirming the right of permanent residence was granted (if no visa in passport)
  3. A letter confirming the date right of permanent residence was granted.
  4. 3 years of residency details

Family reunion visa

If the learner has Visa Family Reunion – Indefinite Leave to Enter

  1. Evidence of identity (one of the following):
    • original in date blue travel document
    • original biometric residence permit
    • original in date passport
  2. Evidence of residency status (one of the following):
    • original in date blue travel document
    • original biometric residency permit
    • original immigration status document
    • original in date passport with visa
  3. A letter confirming the date the status was granted.
  4. 3 years of residency details.

If the learner does not meet the 3 years residency criteria, they may still be eligible if they send in the evidence below. A learner with Visa Family Reunion – Indefinite Leave Until does not need 3 years of residency to be eligible for support.

If the Learner has Visa Family Reunion – Indefinite Leave Until

  1. Evidence of identity (one of the following):
    • original in date blue travel document
    • original biometric residence permit
  2. Evidence of the family member’s residency status (one of the following):
    • original in date blue travel document
    • original biometric residency permit
    • original immigration status document
    • original Home Office letter
  3. Evidence of the learner’s relationship:
    • for example, a birth or marriage certificate
  4. A letter confirming the date the refugee status was granted.

Exceptions

Some learners cannot provide the preferred documentation (ID evidence). There are alternative documents they can provide instead of an original valid ID.

There may be relatively unseen types of eligibility that we have not captured in this factsheet. If you are uncertain about a learner’s eligibility, you should seek further advice. You can contact us or refer to the Further Education Loans Regulations.


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