Version 1.0 - Last Updated: 24 Feb 2021

Residency and evidence factsheet

2021/22 evidence


The table below shows what evidence we need to clarify that the learner has the declared residency status and is eligible for support.

Status

Evidence needed

EU national

  1. Evidence of status:
    • pre-settled or settled status check with a digital share code

Without a share code the learner is ineligible for funding. 

If the learner only has a Certificate of Application under the EU Settlement Scheme (EUSS), proved by share code, the following are required:

    • original valid passport
    • original valid national identity card
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

Irish national

  1. Evidence of identity (one of the following):
    • original valid passport
    • original valid national identity card
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence.

Family member of an EU national

  1. Evidence of the learner's status:
    • pre-settled status check with a digital share code

Without a share code the learner is ineligible for funding. 

If the learner only has a Certificate of Application under the EU Settlement Scheme (EUSS), proved by share code, the following are required:

    • original valid passport
    • original valid national identity card
  1. Evidence of family member’s EEA nationality (one of the following): 
    • original valid passport
    • original national identity card
  1. Evidence of relationship: 
    • for example, a birth or marriage certificate (a copy is acceptable)
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

Family member of an Irish citizen and family member of a person of Northern Ireland

  1. Evidence of status:
    • pre-settled status check with digital share code

Without a share code the learner is ineligible for funding. 

If the learner only has a Certificate of Application under the EU Settlement Scheme (EUSS), proved by share code, the following are required:

    • original valid passport
    • original valid national identity card
  1. Evidence of family member’s status as an Irish citizen or a person of Northern Ireland: 
    • original valid passport
    • original valid national identity card
  1. Evidence of relationship: 
    • for example, a birth or marriage certificate (a copy is acceptable)
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

Gibraltar resident

  1. Evidence of identity (one of the following):
    • original valid passport
    • original valid national identity card
  1. Evidence of Gibraltar residence: 
    • 'blue card' issued by the Gibraltar government
    • alternative evidence of residence in Gibraltar if the applicant is a UK national and does not have a blue card
  1. Evidence of status as a family member of a person of Northern Ireland or EU nationality, if applicable (one of the following): 
    • original valid passport
    • original valid national identity card 
  1. Evidence of relationship, if applicable: 
    • for example, a birth or marriage certificate (a copy is acceptable)
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

Gibraltar national

  1. Evidence of identity (one of the following):
    • original valid passport
    • original valid national identity card
  1. Evidence of right to abode: 
    • valid visa
    • Home Office letter
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

Child of a Swiss national

  1. Evidence of status for the learner (child of a Swiss national):
    • pre-settled status check with a digital share code

Without a share code the learner is ineligible for funding. 

If the learner only has a Certificate of Application under the EU Settlement Scheme (EUSS), proved by share code, the following are required:

    • original valid passport
    • original valid national identity card
  1. Evidence of status for the parent: 
    • pre-settled or settled status check with a digital share code
  1. Evidence of the parent's Swiss nationality (one of the following): 
    • original valid passport
    • original valid national identity card
  1. Evidence of relationship: 
    • for example, a birth or adoption certificate (a copy is acceptable)
    • if aged 21 or over on the first day of the first academic year of the course, evidence of dependency on the parent or step parent
  1. Evidence of the Swiss national parent’s address (one of the following): 
    • a bank statement
    • a tenancy agreement or mortgage statement
    • a recent utility bill
    • local authority correspondence
    • government department correspondence
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

Child of a Turkish worker

  1. Evidence of the learner's identity (one of the following):
    • original valid passport
    • original valid national identity card
  1. Evidence of the parent's Turkish nationality (one of the following): 
    • original valid passport
    • original valid national identity card
  1. Evidence of relationship: 
    • the learner’s birth certificate naming the parent (a copy is acceptable)
    • if the Turkish worker is a step-parent, the marriage certificate (a copy is acceptable)
  1. Evidence of the parent’s extended leave to remain in the UK as a Turkish worker:
    • a document issued by the Home Office
  1. Evidence of the parent’s current lawful employment in the UK: 
    • for example, a contract of employment
    • current status in UK, proving that employment is lawful
  1. 3 years of lawful residency details

We need written address history only – we do not ask for residency evidence. This must include confirmation that the learner was resident in the UK by 31 December 2020.

EEA or Swiss migrant worker

If the learner is the migrant worker

  1. Evidence of status:
    • pre-settled status check with a digital share code

Without a share code the learner is ineligible for funding. 

If the learner only has a Certificate of Application under the EU Settlement Scheme (EUSS), proved by share code, the following are required:

    • original valid passport
    • original valid national identity card
  1. Evidence of current employment in the UK:
    • financial evidence to confirm the learner is working, has worked or is looking for work, for example a P60 or a letter from their employer
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence. 

If a family member is the migrant worker

  1. Evidence of the learner's status:
    • pre-settled status check with a digital share code

Without a share code the learner is ineligible for funding. 

If the learner only has a Certificate of Application under the EU Settlement Scheme (EUSS), proved by share code, the following are required:

    • original valid passport
    • original valid national identity card
  1. Evidence of the family member’s status:
    • pre-settled or settled status check with a digital share code
  1. Evidence of relationship:
    • a birth or adoption certificate if the learner is a child of the migrant worker (a copy is acceptable)
    • a marriage certificate if the learner is the spouse or partner of the migrant worker (a copy is acceptable)
    • if the learner is aged 21 or over on the first day of the first academic year of the course, evidence of dependency on the parent or step-parent
  1. Evidence of the family member's current employment in the UK:
    • financial evidence to confirm they are working, have worked or are looking for work, for example a P60 or a letter from their employer
  1. 3 years of residency details: We need written address history only – we do not ask for residency evidence.

Child of a migrant worker (eligible under Article 12)

  1. Evidence of status (learner and parent):
    • pre-settled or settled status check with a digital share code (child only)

If the above is not available:

    • the learner's original passport or national ID card (this must be valid both now and at the start of their state education) 
    • the parent's or step-parent's original passport or national identity card
  1. Evidence of relationship:
    • a copy of the learner's birth certificate naming the parent
    • if the family member is a step-parent, the marriage certificate (a copy is acceptable) and the step-parent’s original national ID card
    • a letter from the parent (or parent and step-parent if the step-parent is the migrant worker) confirming that the child came to the UK with the parent or step-parent
    • evidence of the date the learner and the parent or step-parent came to the UK, for example flight tickets, boarding passes or tenancy agreements
    • evidence that the child was dependent or aged under 21 at the time the parent was a migrant worker
  1. Evidence of continuing education:
    • evidence of the date the learner started UK state education, for example a letter from the school and GCSE certificates
  1. Evidence of the parent’s former migrant worker status

Settled status (indefinite leave to remain)

  1. Evidence of identity:
    • settled status check with a digital share code

If the above is not available due to the date the status was granted: 

    • original valid Home Office travel document
    • original valid biometric residence permit
    • original valid passport
  1. Evidence of residency status (one of the following):
    • original valid Home Office travel document or Home Office letter
    • original biometric residency permit
    • original immigration status document
    • original passport with visa

If the residency status document does not have a 'valid from' date, we need the original Home Office letter confirming the date status was granted.

  1. 3 years of lawful residency details

We need written address history only. We do not ask for residency evidence or a Connexus check, unless the learner falls under the long residency requirements. This is determined by the Evidence Validation team. We may perform further checks (such as Home Office checks) or ask for documentation to confirm lawful status for the period if this has not already been shown.

 

If funding is approved when the learner only holds an EUSS certificate of application and pre-settled or settled status are subsequently not granted, future funding may be affected.