Version 4 - Last Updated: 03 May 2023
Change of Circumstance notifications (CoCs)
Post-liability CoC types
There are 7 types of CoCs you can use to tell us about a change to an application at the post-liability stage.
CoC type |
Applied with other changes? |
Applied to multiple learners? |
What do we capture for the change? |
Pre-liability, post-liability or both? |
Fee Charged |
N |
Y |
learning aim fee effective date |
both |
Decrease Loan Amount |
Y |
N |
decrease loan loan amount required effective date |
both |
Learning Aim |
Y |
N – pre-liability only |
learning aim end date course trainer course location effective date |
both but with restrictions post-liability (the course must be the same type and level) |
Early Completion |
N |
N |
early completion date |
post-liability only |
Suspension |
N |
N |
effective date |
post-liability only |
Resumption |
Y – with the exception of the CoC types Withdrawal, Suspension or Early Completion |
N |
effective date |
post-liability only |
Withdrawal |
Y – Only with a Loan Amount or Fee Charged CoC |
N |
effective date |
post-liability only |
Loan liability is directly linked to the duration of attendance. You should therefore not reduce the course fee when a learner withdraws, unless you decide to charge no fees at all.
The Learning Provider Portal and our Operations Portal will use the effective date of the withdrawal to calculate how much loan is due. If you do want to reduce the course fee to less than the calculated amount, please contact your FE account manager.