Version 4 - Last Updated: 03 May 2023

Financial reports

Loan facility details

The Education & Skills Funding Agency (ESFA) sends us your loan facility amount every year. Once we have this information, we create a loan facility record for you.

The loan facility record contains the following fields (example for academic year 2023/24):

  • contract end date
  • loan facility start date: 01/08/2023
  • loan facility end date: 31/07/2024
  • loan facility allocation amount: £1000.00
  • loan facility amount used: £0.00
  • loan facility percentage used: 0%
  • loan facility amount remaining: £1000.00

You'll need LP Financials Administrator access to view this information.

  1. Go to the Financials Home page and select the Loan Facility Details tab.

    An image of the Financials Home page with the Loan Facility Details menu highlighted with a black circle.

  2. Select the relevant year from the Academic Year dropdown, then select Display Details.

    An image of the loan facility details display details button.

  3. This will open a read-only view showing the figures as they were at close of business the night before.

The Loan Facility Amount Used is calculated using all scheduled instalments. This includes scheduled instalments for learners whose course may have started in a previous academic year and who are still in learning. 

It is updated by the overnight batch, considering all Change of Circumstance notifications submitted that day which reduce or increase this figure.

You can export the payment schedule and attendance report from the Learner Information page and filter on academic year only. This will show you the learners whose payments make up this figure.

Next, filter on scheduled payment date (column L) and select all dates between 1 August and 31 July for the academic year. Then, check the total in column N (payment amount). 

For the two figures to match, you should run the report as early as possible in the morning, before new applications and Change of Circumstance notifications are processed that day.

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