Version 3 - Last Updated: 18 Feb 2021

Searching and viewing learner information

Learning aim search


You can use the following filters within the Learning Aim Search to find one or more learners.

Academic Year 

The academic year refers to any year when the learner’s application is active. For example, if the learner begins a 3-year learning aim in November 2018, completing in May 2021, the search will return their details for 2018/19, 2019/20 and 2020/21. This is a mandatory field. To change the academic year, select another year from the dropdown menu.

Learning Aim    

The name of the learning aim as provided by the Education and Skills Funding Agency (ESFA). A wildcard search will find more matches, but you must enter at least 3 characters, for example mat%.

Reference         

The learning aim reference as provided by ESFA. This reference number is 8 characters long.

Learning Aim Type        

You can choose the learning aim type from the dropdown menu. The options are:

  • A level
  • AS level
  • QAA Access to HE
  • certificate
  • diploma

Start Date From             

If you enter a Start Date From, you must also enter a Start Date To. Use this to search for learning aims within a certain date range.

Start Date To    

If you enter a Start Date To, you must also enter a Start Date From. Use this to search for learning aims within a certain date range.

End Date From 

If you enter an End Date From, you must also enter an End Date To. Use this to search for learning aims within a certain date range.

End Date To      

If you enter an End Date To, you must also enter an End Date From. Use this to search for learning aims within a certain date range.

Course Trainer 

You can search for a specific course trainer or use the Search for blanks checkbox to search for learners without a course trainer code. You can also use a wildcard search, but you must enter at least 3 characters, for example J15%. You can add your own course trainer codes for learners, see Field updates for how to do this.

Course Location

You can search for a specific course location or use the Search for blanks checkbox to search for learners without one. You can also use a wildcard search, but you must enter at least 3 characters, for example J15%. You can add your own course location codes for learners, see Field updates for how to do this.

Number of Records to Display per Page

You can change the number of records per page using the dropdown menu. The options are 25, 50, 100 and 200.

Group Name

You can search for learners who have been assigned to individual groups. The groups will appear in the dropdown menu. 

CoC Applied?

Select Yes to search for learners who have had a Change of Circumstance (CoC) applied. Select No to search for learners who have not had a CoC applied. Use this together with the Last Assessment Date From field to search for applications within a certain date range.

CoC Type Applied          

You can search for learners by CoC type:

  • view all
  • fee charged
  • learning aim details
  • loan requested
  • learning provider
  • cancel application

You will need to select Yes from the Coc Applied? field to use this search option.


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