Version 3 - Last Updated: 18 Feb 2021

Change of Circumstance notifications (CoCs)

CoC validation rules and errors

The system checks the content of imported CoC files to ensure the data is correct and meets both format and business rules, such as:

  • the file contains all expected fields in the correct order
  • the file contains at least one record

If a single record within a file fails format validation, this will not cause the entire file to fail.

Once the system has successfully validated the file, the learner’s application will be reassessed. We will send the learner an updated entitlement letter to confirm their application state.

You can find more details of the file format validation rules in the Technical Proposal. This is part of the Technical Specifications for the Learning Provider Portal. If you need a copy, please email

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